LMU | LA - Loyola Marymount University

Library Space Use Policy

William H. Hannon Library space use policy

The spaces listed on the William H. Hannon Library Space reservations chart may be reserved for non-library use. This policy outlines and defines the guidelines and restrictions for reserving and using these spaces.

To meet the mission, goals, and objectives of the library, priority is given to library meetings, library instruction sessions, and library events.

The William H. Hannon Library is an academic research library first and foremost. This mission requires an environmentally controlled space for the collections, instruction rooms for librarians engaged in teaching, and patron space for individuals in contemplative, quiet study as well as groups participating together in class assignments and projects. Other uses of the library's spaces are ancillary to this core mission. Thus, the library reserves the right to refuse a reservation if the use would create inappropriate noise and/or activity, such as, but not limited to, loud music and other entertainment, filming, photography, performances, cooking, groups of young children, and overwhelming large size or scope of the planned function.

• All reservations must be booked in advance (see the Space reservations chart). Questions about the space?  Contact the appropriate person on the space chart. View available spaces and times and your reservation here on the University events calendar.
• Spaces may be reserved for use only during the library's open hours. Special arrangements must be made with Library Administration (310-338-4593) to use spaces outside normal library hours. If library staff open or close the library, and/or monitor the closed building during an event, a charge of $25 per hour per person will be applied. This fee must be paid in advance. The library may ask that a Public Safety officer be available with any accompanying fee paid by the user.
• Library staff will not reconfigure furniture for a reservation. If furniture is moveable and reconfiguration is possible, the user must build enough time into the reservation to re-arrange furniture prior to the beginning of the event. Afterward, the user must replace furniture in its standard configuration. All reservations should take into consideration the time needed to move furniture, before and after.
• To minimize disruption in the library during peak periods of study and research by students, such as midterms and finals, certain spaces have blackout periods. The blackout periods for all rooms are:
  • First two weeks of the fall and spring semesters
  • Midterms and finals periods
  • Holidays upon which the library is closed. See library hours for operating hours and holiday closure information.
• No room reservation in any room can begin before 8:00 a.m. All reservations must end 30 minutes before library closing.
   
• Note the following special considerations for use by off-campus entities:
  • Use by off-campus entities is generally discouraged; all such reservations must be sponsored by a campus department or office. The use must serve LMU's academic or administrative objectives, and the off-campus entity must have some relationship to LMU. "Sponsor" is defined as: 1) LMU sponsoring representative(s) attend; 2) the sponsor pays for catering, rentals, servers, and other expenses with the off-campus entity reimbursing the campus sponsor, and 3) the sponsor is financially responsible for any damages.
  • Use of library spaces by off-campus entities does not include borrowing or other library privileges, except where special arrangements have been made.
  • Reservations by schools and other organizations for groups of minors must include adult chaperons: 1 adult per five middle school age children, or per ten high school age children. Events and visits with pre-school and elementary school children are discouraged.
  • During the library's open hours, unfiltered Internet access is available on library computers. For reserved events/visits during open hours where there will be attendees under age 18, minors' parents must sign an Internet waiver or the event coordinator must sign an agreement taking responsibility for the minors' possible Internet use during the event/visit.
     

William H. Hannon Library space reservations chart

The following spaces are available to reserve during the library's regular open hours, except as noted below. Catering is allowed only as indicated.

1 The library's instruction rooms are not available for regularly scheduled classes through the Registrar's Office. The instruction rooms are used primarily by reference librarians for library instruction sessions, so are only available for "one time" sessions.  Catering and food/drink of any kind is not allowed.

2 The Von der Ahe Room is only available for social events and meetings of at least 30 people, not for classes or small meetings.

T = traditional classroom seating

HU = hollow square or U-shaped table set up

A = theater/auditorium—not moveable

O = open, no furniture or it can be removed

L = lounge seating

C = computer lab—not moveable