Collecting Areas and ScopeThe Research Collection exists as a program of the Thomas and Dorothy Leavey Center for the Study of Los Angeles to help fulfill its mission of promoting research about, and a deeper understanding of, Los Angeles. Besides assisting the Center in achieving its mission, the Research Collection also serves Loyola Marymount faculty and students in the study of Los Angeles history and politics as well as scholars and researchers from outside the university. The Department of Archives and Special Collections in the William H. Hannon Library independently administers the Research Collection, ensuring that its practices conform to professional archival standards and making available its holdings to researchers.To achieve these goals, the Research Collection actively collects, preserves and makes available for study materials in four important categories related to the history and politics of Los Angeles: public officials and issues which have deeply impacted the community life of metropolitan Los Angeles; Southern California business leaders and developers, primarily from the post-World War II era; Los Angeles reform movements and reformers, broadly defined, with an emphasis on the late twentieth century; and Southern California Catholic families from the beginnings of European settlement to the present. The geographical scope of these collecting areas is Los Angeles proper and the county of Los Angeles. Donations not strictly within these collecting and geographical areas may be accepted only after determining that they have especially strong historical and research value which must be related in some way to the four collecting areas.The Research Collection has become especially known for its holdings in developers and Roman Catholic families in Los Angeles. Collection development in these areas merits special attention to ensure the continued importance of our holdings in these collecting areas. Acquisition of MaterialsThe fundamental step in acquiring materials is archival appraisal, which must be undertaken before the Research Collection can accept a collection. Only donations of materials will be accepted; materials are normally not acquired by purchase. Donations will not be accepted as "on-loan" from a donor. Acceptance of collections requires a vote of the CSLA Research Collection Committee. Also required before a collection can be accepted is a deed of gift signed by the appropriate representatives of the donor and by the Director of the Center for the Study of Los Angeles and the Head of Archives and Special Collections. The deed of gift irrevocably transfers ownership of a donation to Loyola Marymount University. Types of MaterialsArchival theory and practice distinguish between records and materials left by a private individual or a family and those created by an organization, whether private, public, or governmental. CSLA Research Collection archival practice honors these distinctions. Private papers are called "personal and family papers," and records from non-profit or quasi-governmental organizations are called "organizational records." Below are lists of the types of materials which may be found in these two categories of collections. Issues regarding formats are discussed in the section entitled "General Criteria for Acquiring Materials."Personal and family papers might include the following materials:
In addition to those listed above, organizational records include these materials:
General Criteria for Acquiring MaterialsThe following criteria guides the acquisition of collections for the Center for the Study of Los Angeles Research Collection. The criteria cover - among other issues - format, issues of privacy, size, and scholarly value.
De-accessioningThe CSLA Research Collection reserves the right to discard duplicates of materials during the processing of materials or to restrict any materials that it is legally required to do so. The Research Collection also reserves the right to de-accession materials once in its possession. The CSLA Research Collection Committee has the final say in the de-accessioning of materials. The donor will have the right of first refusal in accepting the materials, once the decision has been made. If the donor refuses to accept the materials, then they will be de-accessioned according to Standards for Ethical Conduct for Rare Book, Manuscript, and Special Collections Librarians, with Guidelines for Institutional Practice in Support of the Standards, 2d edition, 1992. Legal issues such as ownership and restrictions, the donor’s original desire for the collection, and possible transfer to another institution will all be considered.
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